The most important asset of a company is her employees. They drive the company’s business development and take care of her customers. Therefore, the company needs an effective system to manage employee matters and assist in recruiting suitable employees.
The Human Resources Management System (HRMs) is a comprehensive tool that helps the Human Resources Department manage various employee-related activities such as workforce management, applicant tracking system (ATS) and learning management.
Managers and employees of the Human Resources Department are the primary users of the HRMs system, while the management and other employees of the company can use the HRMs system to handle their daily activities too.
The Functions of HRMs
Applicant Tracking System (ATS) and Recruitment
Applicant Tracking System (ATS) can help the company to manage the recruitment process. The functions of ATS include:
Job Posting: System automatically publishes recruitment posts on career websites.
Resume screening: Company can set some keywords for the job requirement and the system will automatically arrange, filter and sort the candidate.
Interview Scheduling: System will coordinate interview date and time and send the notification to candidates for the interview process.
Leave Management
Each employee's annual leave will be different according to their contract and seniority. The system will grant annual leave to each employee in accordance with company policy. HR and Management can view each employee’s leave record at any time. When an employee needs to take annual leave, they can apply for it through the system and their supervisor can approve it within the system, and HR will receive a notification as well.
Shift Planning
Certain sectors like retail and F&B require employees to work varying shifts. A dynamic system can facilitate shift planning by determining the required staff numbers daily, while also accounting for employees' regular schedules and public holidays.
Employee Information Database
Using the Employee Information Database, the company can effectively record and manage employee-related data. Employees have the flexibility to update personal details like marital status and academic qualifications whenever necessary. Employers, on the other hand, can maintain and update company-specific information such as employment dates, resignations, positions, and promotions. This comprehensive information empowers employers to strategically position employees, assess promotion prospects, and ensure a seamless management of personnel within the organization. The Database may include:
Employee Personal Information: Employee full name, phone number, home address, emergency contact person, etc.
Employment Details: Employee’s joining date, department, position, his/her direct report, etc.
Salary Package: Employee’s salary, double pay, bonus, commission and annual leave record etc.
Job History and Performance: Employee’s working experience, promotion level, on-the-job training, etc.
Performance Management
Within an HR management system, individualized goals and schedules can be set for each employee. This allows employees and their supervisors to monitor tasks and timelines outlined by the system, progressing towards the company's objectives incrementally. Leveraging performance data analyzed by the system, the company can conduct performance evaluations, offer rewards, and provide targeted on-the-job training to enhance employee performance, enabling them to excel and drive overall organizational advancement.
Time to Consider…
Solutions like Human Resource Management System can help companies manage their human resources and it can be integrated with other systems such as Financial Management and Order Management., etc. to enhance overall business efficiency.
Contact us today and we will provide you with professional consulting and technical assistance.
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